However, either by using a tool like CoSchedule or another to-do list or project management app combined with a series of automated workflows, you can adopt a task-focused mindset in your own editorial process. The biggest benefit of the task management approach is that it allows you to create comprehensive checklists for every piece of content-and schedule every task based on the posts’ publish date. This way, instead of your designer not being alerted of a design need until the night before, you can schedule and assign your tasks based on an appropriate chronology.
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This post is part of a 5 part series entitled How to Build an Editorial Calendar That Will Boost Your Productivity. What Kind of Team Benefits Most from a Task Management Editorial Calendar? #Create template with producteev how to Task management helps teams with a lot of moving parts-projects, campaigns, regular content, news updates, you name it. When you create and assign tasks for each piece of content, everyone can focus confidently on their individual tasks.įewer things slip through the cracks with a well-organized task management system. All the key parts of the publishing process can be outlined in a checklist and assigned based on proximity to deadline. This approach works for teams large and small, but will likely work best for those teams whose content passes through a lot of different hands or checks before being completed. Probably Not for You If…Ī task management editorial calendar can really work for just about any team, depending on how you organize and structure the system. The real warning is to not create a system that’s too rigid, as this could hurt the productivity of teams that function well with less structure. It’s great to be thorough, but the temptation of to-do lists is to go a little crazy in the thoroughness department. Creating too many tasks will make it difficult for your team (and task owners) to keep up and prioritize. Similarly, assigning tasks en masse to a team or sub-team, for example, will quickly render them background noise. But if you assign all types of one task to one team member (perhaps the author), you run the risk of priority tasks being lost amid vanity tasks that are really just there to create check-ins. Every task looks equally important in a to-do list even if it isn't, something to always keep in mind as you add tasks.īalance is key, as is understanding your team and how they function best. Maybe you can see the benefits of having everything sorted out into tasks, but your team is functioning well with more of a big-picture system (like a kanban board or calendar). The moral of the story: Get input from the whole content team when choosing and building a task management editorial calendar.
Getting Started with a Task Management Editorial CalendarĪ task management editorial calendar may be a bit of an odd idea for some people, as usually task management tools and systems are used separately from or in addition to editorial calendars. The best way to think of this content system is a series of content checklists, organized by date.
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